Fund-based accounting presents
unexpected and complex issues
Operational complexity
Managing dozens, or even hundreds, of funds requires detailed analytical monitoring and rigorous accounting. Each fund may need to have its own budget rules, fiscal periods, and reporting requirements.
Risks of non-compliance
Manual or unsecured management of fund-specific transactions can lead to allocation errors, budget overruns, or audit issues . Because each fund has its own rules, strict execution is essential.
Difficulties in inter-departmental collaboration
Budget managers don't always have access to a common platform to collaborate on planning, leading to multiple versions of documents, delays, and inconsistencies across entities.
Fragmented data visibility
Financial data is often spread across multiple systems (ERP, Excel files, internal databases), making it difficult to have a consolidated overview of each fund. This makes producing reports or comparative analyses time-consuming and unreliable.
SEE HOW SWIFTFINANCE CAN HELP PEOPLE LIKE YOU
Accounting Director, Municipality
Ludget planning by project and fund was a coordination nightmare. With SwiftFinance, each department enters its assumptions into specialized connected applications, flows are validated automatically, and consolidation occurs in real time.
We have reduced the time needed to prepare the annual budget by 60%, while ensuring full compliance with the rules imposed by our donors.
Finance Director,
NPO,,
Before SwiftFinance, we had 45 different funding sources to track manually using disparate Excel spreadsheets. Since implementing the centralized model, we've consolidated data, enforced common governance rules, and saved significant time in our monthly closing cycle.
Our audits passed without any comments thanks to integrated traceability.
How Swiftfinance can help you to
better manage your fund accounting
Centralized Financial Model that includes funds ⚫︎ Flexible input templates ⚫︎ Specialized Apps for managing funds ⚫︎ Financial reporting adapted for funds ⚫︎ Governance and compliance
The concept of funds is already included in the centralized analytical financial model
SwiftFinance offers a centralized financial model that already contains the concept of funds, which allows you to centralize the list of funds, their particularities and to link actual and budget transactions to them, in order to strengthen collaboration and governance.
Flexible reporting adapted to the complexity of funds
SwiftFinance offers easy and flexible financial reporting to cross-reference heterogeneous information in a way that enables complete accountability for compliance with constraints relating to the use of funds..
Specific budget entry templates by fund
SwiftFinance provides an easy way to create specialized entry templates that allow the allocation of fund amounts across accounts, departments, and any other accounting areas to which fund amounts are authorized..
Customized applications for fund management
SwiftFinance offers applications to manage the list of funds as well as any other additional information that is not found in your ERP, which allows for better monitoring and compliance of their use..
Centralized governance helps ensure compliance
SwiftFinance provides centralized control and auditing facilities to ensure that funds are disbursed in accordance with the conditions attached to them, and then to be able to provide a full accounting to demonstrate this.
