Operate fund-based accounting like a pro

A SWIFTFINANCE REAL LIFE CASE STUDY

Contact Us

SwiftFinance Case Study

Background Context

Fund accounting is an accounting method commonly used in the public, nonprofit, educational, and Native American reservation sectors, which involves separating financial resources according to their origin or purpose.


  • Each fund is treated as an independent accounting entity, with its own rules, budgets and obligations.

  • This approach aims to ensure transparency, compliance and the proper use of resources allocated to specific projects or objectives.

  • Differs from traditional accounting, which focuses on the overall performance of the organization, by imposing more rigid and segmented analytical monitoring.


Fund-based accounting presents 

unexpected and complex issues

Operational complexity

Managing dozens, or even hundreds, of funds requires detailed analytical monitoring and rigorous accounting. Each fund may need to have its own budget rules, fiscal periods, and reporting requirements.

Risks of non-compliance

Manual or unsecured management of fund-specific transactions can lead to allocation errors, budget overruns, or audit issues . Because each fund has its own rules, strict execution is essential.

Difficulties in inter-departmental collaboration

Budget managers don't always have access to a common platform to collaborate on planning, leading to multiple versions of documents, delays, and inconsistencies across entities.

Fragmented data visibility

Financial data is often spread across multiple systems (ERP, Excel files, internal databases), making it difficult to have a consolidated overview of each fund. This makes producing reports or comparative analyses time-consuming and unreliable.

SEE HOW SWIFTFINANCE CAN HELP PEOPLE LIKE YOU

A Finance Director talks about how he was able to effectively budget with his funds

Accounting Director, Municipality

Ludget planning by project and fund was a coordination nightmare. With SwiftFinance, each department enters its assumptions into specialized connected applications, flows are validated automatically, and consolidation occurs in real time. 

We have reduced the time needed to prepare the annual budget by 60%, while ensuring full compliance with the rules imposed by our donors.

A CFO talks about how Swiftfinance helped her ensure her funds were used correctly

Finance Director,
NPO,,

Before SwiftFinance, we had 45 different funding sources to track manually using disparate Excel spreadsheets. Since implementing the centralized model, we've consolidated data, enforced common governance rules, and saved significant time in our monthly closing cycle.

Our audits passed without any comments thanks to integrated traceability.

​

How Swiftfinance can help you to

 better manage your fund accounting


Centralized Financial Model that includes funds ⚫︎ Flexible input templates ⚫︎ Specialized Apps for managing funds ⚫︎ Financial reporting adapted for funds ⚫︎ Governance and compliance

The concept of funds is already included in the centralized analytical financial model​

SwiftFinance offers a centralized financial model that already contains the concept of funds, which allows you to centralize the list of funds, their particularities and to link actual and budget transactions to them, in order to strengthen collaboration and governance.

The Swiftfinance solution natively supports the concept of funds in its centralized analytical financial model

Flexible reporting adapted to the complexity of funds

SwiftFinance offers easy and flexible financial reporting to cross-reference heterogeneous information in a way that enables complete accountability for compliance with constraints relating to the use of funds..

The Swiftfinance solution makes it easy to produce complex reports on the use of funds.
The Swiftfinance solution allows you to create budget entry templates adapted to fund accounting

Specific budget entry templates by fund

SwiftFinance provides an easy way to create specialized entry templates that allow the allocation of fund amounts across accounts, departments, and any other accounting areas to which fund amounts are authorized..

The Swiftfinance solution offers specialized applications for fund management

Customized applications for fund management

SwiftFinance offers applications to manage the list of funds as well as any other additional information that is not found in your ERP, which allows for better monitoring and compliance of their use..

Centralized governance helps ensure compliance​

SwiftFinance provides centralized control and auditing facilities to ensure that funds are disbursed in accordance with the conditions attached to them, and then to be able to provide a full accounting to demonstrate this.

The Swiftfinance solution allows you to establish governance over the use of funds


YOUR FUND-BASED ACCOUNTING IS A PAINFUL CHORE ?

Request a short interactive demonstration that shows you how you can manage your organization's fund-based accounting much more efficiently.

Contact Us